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You may or may not have paid a visit to our website to see what we do. If you have, I am sure it is very clear that we are a technology company. But what is not clear, as you glance over the pages, is the caring and compassion our employees and our company have.
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Every so often noteworthy buzzwords pop up in the industry – for 2018 and especially for MAY 2018 - it will be “GDPR”. As the enforcement deadline to become GDPR, EU Global Data Protection Regulation, compliant begins to close in, event organizers are scrambling to ensure compliance.
GDPR – What Is It?
Global Data Protection Regulation was adopted by the EU Parliament in April of 2016 to “harmonize data privacy laws across Europe, to protect and empower all EU citizens data privacy and to reshape the way organizations across the region approach data privacy.” On May 25th, the GDPR enforcement period begins! GDPR addresses some of the key items such as: improving personal data privacy, providing additional controls and notifications for “data subjects” (i.e. people), creating clear and transparent policies and improving how organizations approach privacy data.
Who Does GDPR Affect?
GDPR affects any company or organization holding or processing data of ALL EU citizens or residents. And in today’s economy, this impacts organizations around the globe.
What Should Ai Clients Be Doing to Prepare
Ai recommends all clients educate themselves, their staff and third party providers with the GDPR Policy. Ai also suggests that clients inquire with their vendors on their GDPR readiness. Listed below are several different themes to assist your inquiries.
Privacy By Design – Organizations should put security as its number one priority. Security must be an integral part of an organization’s daily work flow and not just a policy and procedure document. Ask providers for policy statements and staff education.
Breach Notification – Organizations have 72 hours after a data breach to notify their users and the supervising authority. Ask providers for their breach identification and notification plans.
Consent – Attendees must provide consent to collect their personal data. And providers need to explain how their personal data will be used. Ask providers for consent statements and implementation plans.
Access – Organizations must permit attendees to access and change their personal data. Ask providers to demonstrate how data subjects can access and change their data.
Right To Be Forgotten – At any time, attendees can request to have their personal data removed. Ask providers how they will handle deletion requests.
Data Portability– Attendees can request an export of their data in a digital format. Ask providers to explain and demonstrate how they will fulfill these requests.
How is Ai preparing for GDPR
Ai began GDPR preparations many months ago and are have always put our client’s data security at the forefront of Ai-Platforms design and support. We are actively updating and changing policies, procedures, and Ai-Platforms to ensure as a ‘GDPR Processor’ we are prepared to help our client’s GDPR compliance. Our official GDPR Policy can be found HERE.
Privacy By Design – As a PCI DSS Compliant Corporation we have been performing security audits, scans and staff education. Ai has performed a comprehensive data audit and updated our policies and procedures for GDPR compliance. All Ai staff are required take a GDPR E-Learning course to ensure all employees understand the importance of GDPR and data subject’s privacy rights.
Breach Notification – Ai implemented a breach notification policy as part of our PCI DSS compliance several years ago. This policy has been updated to reflect the new GDPR requirements. Additionally, Edge Hosting, Ai’s hosting provider, utilizes several layers of security and state of the art intrusion detection systems to help prevent breaches before they happen.
Consent – We are coordinating with our clients to update and implement consent policies in adherence with their GDPR efforts.
Access – Our technology platforms have always put attendees in direct control of their data. We are currently updating our existing policies so attendees know they have direct control to alter or update their personal data or to be informed of the data use.
Right to Be Forgotten – Ai is implanting an easy to use utility to permit our client’s to ‘forget’ appropriate personal data through an easy to use action. Additionally, in the coming weeks clients will see a new tool to identify data to remove and can work with their Project to adjust.
Data portability – Ai is implementing an export to permit clients to provide a data subject with their data that was collected.
As we head into the home stretch before GDPR enforcement begins please watch for more information, tips, and tricks. If you have 5questions pertaining to your site please contact your PM. If you would like to discuss how Ai could assist your company with becoming GDPR compliant please contact Amy@Attendeeinteractive.com
Is there a part of your day that you dread? A meeting? A task? Maybe its just a few simple words said to you daily. Well mine is one simple question asked every day “What’s for dinner?” I dread this question and it is asked 7 days a week, without failure. I would rather work 16-20 hours a day than have this question asked.
It usually starts around 1:30 – one of my teenage sons will text to see what we are having for dinner and like clock work the other one is usually 20 minutes behind. AND then there is the dreaded “family text”, you know the one that was created to keep the family organized so that you all know what is going on – the one where everyone chimes in and has an opinion. Well text #3, from my husband is usually sent in there.
About this time my heart starts pounding, I start sweating and I go into panic mode. How can one simple question send me over the edge. I know it’s coming, we have dinner every day, yet it is like ground hogs day, I just keep reliving the moment day after day.
It isn’t like I don’t like to cook, I love to cook, it is relaxing and I can easily channel my inner Julia Child. But the thought of putting a menu together completely stresses me out.
I know, I hear you, just make a menu for the week. Well Saturday morning rolls around and I get all panicky about going to the grocery store, I find myself easily distracted…. Did someone say Brunch?
Planning out 5 meals feels like torture as well as all the lunch food and breakfast food for my starving teenagers. It just puts a knot in my stomach. Why oh why could I not get two kids who felt that cereal was a great dinner option? Instead the one thing they listened to as toddlers was “Eat your Vegetables”!
When we rolled out the Conditional Logic feature here at work for our forms - I was like BINGO! That is what I need – an easy, intuitive form that allows the whole family to fill what they would like for dinner. Then based on their choices other options and questions will appear. This would take a lot of pressure off of myself and I would be able to put a menu together based on their preferences.
In the meantime, till I can develop this form or an app, I will continue my daily struggle of “What is for dinner” and my panicky trips to the grocery store….. or well maybe I will just go to Brunch!
For more information and to register for our webinar CONTACT US.
We are pleased to announce a fresh NEW ENHANCEMENT to our form builder tool - Conditional Logic. Now our clients can streamline data they need from their users. Evaluations, forms and data have become a staple in meetings, business and everyday life. However, a long drawn out form, filled with irrelevant questions, may cause your users to become frustrated.
An easy solution to a sleek, user friendly form is conditional logic. Conditional logic will not only improve your user experience, but it is more intuitive resulting in better data for client reporting. Conditional logic and branching allows you to configure your form to show or hide fields and sections. By using conditional logic in your form you will easily control what information is needed and tailor the form to your users needs.
For more information and to register for our webinar CONTACT US.
Our client, regardless of industry, finds great value with our financial disclosure feature to identify potential conflicts for speaker engagement. Our Ai-Evolution and HighmarksCE Platforms offer an intuitive approach to proactively determine conflics and/or bias.
If your organization needs help collecting and disseminating this kind of information, whether it is your planning committee, submitters, reviewers, presenters, panelists, moderators, keynote speakes or any other presenting role, let us offer our expertise. This isn’t new for us, we have many years of collecting this information, every time we think we’ve ‘seen it all’ a new client tosses another curve ball. Fortunately, our two specialized question types, Disclosure and Confirmation Data Grid, will come to the rescue.
WE can show your organization advanced and specific user case’s to consider. We can offer a process for handle the varying disclosure collection needs. Whether you need to collect: the type of financial relationship (e.g. Consultant, Stock Shareholder); the beneficiary of the relationship (self vs. spouse or partner); the value of the relationship; when the relationship occurs; or show past relationships; these question types have the data collection covered.
Our team of Project Manager’s & Programmer’s have literally created hundreds of Disclosure Forms over the years and are adept in helping clients translate their business requirements into an easy data collection and reporting solution. If you need to have this disclosure information ‘reconfirmed’ in the days before your speakers take the stage, these questions types handle it. As an added benefit, if you need a ‘Conflict of Interest Resolution’ process or need to collect ‘Perceived Bias’ from the participants, our extensive data collection options and reporting experience have your back. So if you need help with managing disclosure data, rest assured the Ai-Evolution system is here to assist.